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VN DEA Administrative Assistant

VN DEA Administrative Assistant

OPEN TO: US Eligible Family Members or US citizens only

POSITION:  DEA Administrative Assistant
    Full-performance level: FSN-7/ FP-7
Developmental Level: FSN-6/FP-8 (One year of developmental level. See additional criteria item 6.)
OPENING DATE: June 26, 2012

CLOSING DATE: July 10, 2012 (COB)

WORK HOURS: Full-time

SALARY: Not-Ordinarily Resident:  (FP grade is confirmed by Washington)
Full-Performance: FP-7: US$39,994 p.a. (starting salary)            
Developmental level: FP-8: US$35,753 p.a.
(Only U.S. EFMs can qualify. See under definitions below)

Ordinarily Resident annual rate: 
Full-Performance: FSN-7: US$23,701 p.a. (starting salary)
Developmental level:  FSN-6: US$20,250 p.a. (starting salary)

Note 1:   All ordinarily resident applicants must have the required work and/or residency permits to be eligible for consideration.  See definitions for Ordinarily Resident and Not-Ordinarily Resident

Note 2:  All positions advertised are subject to availability of funds.

Note 3:   U.S. Citizens including U.S. Veterans who are not AEFMs (see definitions section) if hired will be paid under the Local Compensation Plan.


1. Human Resources will only contact those applicants who demonstrate on their application form that they meet or exceed all the position requirements (education, experience, language, knowledge and skills). Regret letters will only be sent to short listed candidates and AEFMs.

2. For AEFMs: Highest previous rate is not an entitlement and is dependent on the funding availability of each agency and on the exact nature of the previous experience.

The U.S. Embassy in Quito is seeking an individual for the position of Administrative Assistant for Drug Enforcement Administration (DEA).


Working under the direct supervision of the DEA SIU Country Coordinator, incumbent is responsible for recordkeeping and auditing of U.S. Government funds provided to Ecuador National Police (ENP) vetted units.  Incumbent assists with procurement and monitoring of resources to assist the vetted units through coordination with the NAS/INL.  Incumbent assists with other office functions, as directed.

Complete position description


NOTE:  All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item. If you submitted previous applications, you will still need to provide documentation for this position.

a. Education: At least 2 years of college or university studies in general coursework with at least 3 subjects on administration, math, accounting or related fields. Send copy of (if any) and/or transcripts for consideration to review credits on business related subjects.
b. Experience: 
Developmental level: two years of clerical experience is required plus one year of accounting experience with funding or inventory responsibilities in excess of $100,000 is required.
Full performance level: Same as developmental level plus one year of experience as a U.S. government employee.
c. Language Proficiency:  Level IV (fluent) spoken/reading English and Level III (good working knowledge) Spanish is required.  Applicant must attach the English and Spanish proficiency test report from Bloomfield Language School for the application to be considered (see below in section “To apply” for details).
d. Knowledge: Proficiency in operating word processing equipment, computers, and computer software programs like Excel, PowerPoint, and Word is required. Will be tested.
e. Other: See additional criteria items 12 to 14.


When equally qualified, US Citizen Eligible Family Members (AEFMs) and U.S. Veterans will be given preference.  Therefore, it is essential that the candidate address the required qualifications above in the application.


1. Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy. 
2. All applicants must be residing in Ecuador at the time of application per post policy. The only exceptions are U.S. Citizens EFMs who have been given orders and a date to arrive at post. A copy of the orders must be included in the application package.
3. Current employees serving a probationary period are not eligible to apply.
4. Currently employed U.S. Citizen EFMs who hold an FMA appointment are ineligible to apply for advertised positions within the first 90 calendar days of their employment.
5. Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment, unless currently hired into a position with a When Actually Employed (WAE) work schedule.
6. The developmental level will be based on the qualifications and experience of the applicant; minimum time of developmental level 52 weeks on the job.
7. The successful applicant should be available to enter on duty within 30 days of being notified that s/he has been selected and cleared for employment.
8. All, including preference candidates, must meet all the requirements of the position at the time of the application to be considered, that includes test results.
9. Employment eligibility criteria for this position were established by the hiring supervisor.
10. Tests to assess a candidate’s skill may be given to applicants for any position. Test results will become a part of the candidate’s application package. If the applicant is not available for a test during the established timeframe or if the applicant does not pass the test, then the applicant will not be interviewed.
11. The Embassy will review work references or ask applicant for support documentation of any of the information submitted on applications.
12. The candidate must be able to obtain and hold a security clearance.
13. Candidate must sign/certify a drug history statement and be willing to submit to drug urinalysis testing.
14.  Candidates must be willing to make a minimum one year commitment to employment and sign a repayment agreement for the costs of training if that one year commitment is broken. 


Interested applicants for this position must submit the following or the application will not be considered:

1. Application for U.S. Employment (DS-0174); or
2. A current resume or curriculum vitae that provides the same information as an DS-0174;  plus:
3. Candidates who claim U.S. Veterans preference must provide a copy of their Form DD-214 with their application and clearly mark the preference on the application or curriculum. To claim veteran's preference applicant must meet all the criteria given by the Office of Personnel Management (OPM). HR will review all DD-214 forms against OPM requirements.
4. Ecuadorian work and/or Residency permit required with application.
5. Any other documentation (e.g., essays, certificates, awards, copies of degrees earned) that addresses the qualification requirements of the position as listed above.
6. Language report from Bloomfield Language School, Alemania N30-169 y Vancouver, tel. 2548-624 or 2902791. For applicants living abroad see details under:


1) Per email (preferred method)

2) Per hand delivery  (please note this method often results in applications not getting any form of response on the recruitment process)
American Embassy
Avigiras E12-170 y Av. Eloy Alfaro
Attention: Human Resources

3) Using post office (please note this method often results in applications not getting any form of response on the recruitment process, and must meet the deadline. If you submit your application on the closing date by the time it arrives will be late).
P.O. Box 17-17-1538


1. US Citizen Eligible Family Member (USEFM) – For purposes of receiving a preference in hiring for a qualified position, an EFM who meets the following criteria:
• US Citizen; and,
• EFM (see above) at least 18 years old; and,
• Listed on the travel orders of a direct-hire Foreign, Civil, or uniformed service member assigned to or stationed abroad with a USG agency that is under COM authority, or at an office of the American Institute in Taiwan; and either:
1. Resides at the sponsoring employee's or uniformed service member's post of assignment abroad or at an office of the American Institute in Taiwan; or
2. Resides at an Involuntary Separate Maintenance Allowance (ISMA) location authorized under 3 FAM 3232.2.

2. EFM:  An individual related to a US Government employee in one of the following ways:
• Spouse;
• Child, who is unmarried and under 21 years of age or, regardless of age, is incapable of self-support.  The term shall include, in addition to natural offspring, stepchildren and adopted children and those under legal guardianship of the employee or the spouse when such children are expected to be under such legal guardianship until they reach 21 years of age and when dependent upon and normally residing with the guardian;
• Parent (including stepparents and legally adoptive parents) of the employee or of the spouse, when such parent is at least 51 percent dependent on the employee for support;
• Sister or brother (including stepsisters and stepbrothers, or adoptive sisters or brothers) of the employee, or of the spouse, when such sibling is at least 51 percent dependent on the employee for support, unmarried, and under 21 years of age, or regardless of age, incapable of self-support.

3. Member of Household (MOH) – An individual who accompanies a  direct-hire Foreign, Civil, or uniformed service member permanently assigned or stationed at a U.S. Foreign Service post or establishment abroad, or at an office of the American Institute in Taiwan.  An MOH is:
• Not an EFM; and,
• Not on the travel orders of the sponsoring employee; and,
• Has been officially declared by the sponsoring USG employee to the COM as part of his/her household.
A MOH is under COM authority and may include a parent, unmarried partner, other relative or adult child who falls outside the Department’s current legal and statutory definition of family member.  A MOH does not have to be a US Citizen.

4.  Not Ordinarily Resident (NOR) – An individual who:
• Is an U.S. Eligible Family Member (AEFM)
• Is not a citizen of the host country; and,
• Does not ordinarily reside (OR, see below) in the host country; and,
• Is not subject to host country employment and tax laws; and,
• Has a US Social Security Number (SSN). 
NOR employees are compensated under a GS or FS salary schedule, not under the LCP.

5. Ordinarily Resident (OR) – A Foreign National or US citizen who:
• Is locally resident; and,
• Has legal, permanent resident status within the host country; and,
• Is subject to host country employment and tax laws. 

EFMs without US Social Security Numbers are also OR.  All OR employees, including US citizens, are compensated in accordance with the LCP.


The US Mission in Ecuador provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.  The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.

The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation.  Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.